Start with your actual position
Measure the route from where the vehicle will really be available, rather than from the delivery postcode on paper. Allow for finishing the current delivery, unloading, paperwork and getting back onto the road. A nearby collection may still be awkward if access is slow or the collection window closes before you can reasonably arrive.
Include the miles from your current position to collection, the loaded journey and the likely journey afterwards. For example, a hypothetical £180 booking with 100 loaded miles looks like £1.80 per loaded mile. If collecting and getting home bring the total to 170 miles, the revenue is about £1.06 per total mile before expenses. These are illustrative figures, not an AIM rate or earnings promise.
Check the vehicle and loading arrangements
Ask for the load's dimensions, weight, packaging and number of items. Confirm how it will be loaded and unloaded, whether a forklift is available and whether a tail lift is required. A description such as 'one pallet' does not establish its weight, height or whether the vehicle can safely carry it.
Check the payload and usable dimensions of your own vehicle, including any equipment already on board. Confirm site restrictions, side or rear access and the ground conditions at delivery. Where something is unclear, get the answer before accepting. A suitable booking is more valuable than an attractive price attached to an unsuitable load.
Treat time as a cost
Review collection and delivery windows alongside the rest of your day. A job that takes the vehicle off its planned route may also delay the next booking or leave you poorly positioned for tomorrow. Include realistic loading and unloading time, traffic allowances and the time needed for a safe working day.
Agree the quoted rate, payment terms, waiting arrangements and any additional charges in writing before starting. Record who can authorise a change if the job differs from the booking. Keep collection and delivery notes so there is a clear account of what happened, including arrival times and any delay reported to the customer.
Use a consistent acceptance routine
Keep a short checklist covering total miles, expected time, vehicle suitability, agreed terms and the finishing position. Compare the expected revenue with your own fuel, maintenance, insurance, finance and other operating costs. Include an allowance for your time and the business overheads that continue between bookings.
AIM Transport Partners helps owner-drivers discuss work sourcing and the practical decisions involved in running a transport business. Support is available whether you already have a vehicle or are planning your first one. Work depends on availability, suitability and checks; there is no guarantee of a particular number of jobs or profit. Explore our owner-driver work and running-cost guides, or contact Stephen Inns CMILT through the website to discuss your circumstances.
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